Booking threads
into advance sheets.
Every show starts as a booking email, text, or rider.
Advance turns the thread into one editable show sheet, then keeps follow-up, crew work, and the final packet tied to the same source.
From jordan@nightowlbooking.com
Confirmed: Marlowe Fox, Sat Jun 27
Locking Marlowe for the 27th, $4k guarantee, USB set. She needs 2× CDJ-3000 and a Xone:96 at the booth, a green room with a vegan dinner for four, and 6 on the list under her name. Early flight Sunday, so keep load-out tight.
Reads the thread, creates the event sheet, prepares rows for reviewMarlowe Fox
Sat, Jun 27 · Main Room
See the advance
take shape.
One event sheet carries the source thread, row-level follow-up, and crew work through to the packet.
One familiar sheet per show
Staffing, artist requirements, source messages, follow-ups, and run of show live together. Multi-room events stay organized without turning the page into a dashboard.
Bass Night
Sat, Jun 27 · Warehouse
Brief and packet
Crew-ready call sheet from current requirements
Staffing
Advances
+ Add participantRun of show
+ Add cueFollow up without losing the thread
Ask for missing details from the sheet, review the draft in the event inbox, and keep the participant's answer tied to the exact requirement it clears.
Crew sees the rows they own
The row is the editor: set a status, draft follow-up, or hand it to a department lead, all inline. Crew links show the assigned work, with a line back to the venue team.
Production2
Hospitality1
Guest list1
Each owner sees only their items in the crew portalAdvance crew
Marcus Reed
Production
Atlas Rain
Swap to Allen & Heath Xone:96 before doors
Confirm 2× Pioneer CDJ-3000 setup
Recent activity
Chat with venue
The packet your crew
actually works from.
When the advance is done, Advance shows the call sheet: schedule, staff, and requirements by department. Print it, or send the crew-facing sheet from the packet page.
Advance packet
Bass Night
Atlas Rain / Warehouse / The Crescent
| Set | Sat, Jun 27, 11:00 PM |
|---|---|
| Doors | 9:00 PM |
| Load-in | 5:00 PM |
Schedule
| Time | Cue | Owner | Notes |
|---|---|---|---|
| 5:00 PM | Load-in | Wes Tucker | Dock open from 4 PM |
| 9:00 PM | Doors | House | Guest list at box office |
| 11:00 PM | Atlas Rain | Production | USB set |
Requirements
| Department | Requirement | Status | Notes |
|---|---|---|---|
| Production | 2× Pioneer CDJ-3000, USB only | Confirmed | House gear |
| Production | Allen & Heath Xone:96 mixer | Pending | Swap before doors |
| Hospitality | Vegan dinner for party of 4 | Confirmed | Green room |
People
| Role | Name | Call | Contact |
|---|---|---|---|
| Event lead | Wes Tucker | 5:00 PM | onsite |
| Production lead | Marcus Reed | 4:00 PM | onsite |
Artists keep
one reusable rider.
A private profile gives the artist one place to maintain rider details and gives venues a cleaner starting point when the act comes back.
advancing.events/p/atlas-rain/KXEcY2cceffBSaOV8fwcbQCopiedCreate one private rider link per venue. Preview it, see activity, and revoke the link when the show is done.
A venue using Advance imports it as rows for reviewYou're signed in as The Crescent
Choose an upcoming show. Advance imports Atlas Rain's rider as rows for your team to review.
Bass Night
Fri, Jul 3
Warehouse Sessions
Sat, Jul 11
Simple pricing,
priced per venue.
Private beta is pilot-led. Published pricing is the intended launch shape, with the first real event handled together.
Free
Try the core workflow on a small calendar.
- The full advancing workflow
- Email, SMS, and web follow-up paths
- Up to 3 teammates
- Up to 3 active shows
Pro
For a working venue: your whole team and a busy calendar after pilot.
- Everything in Free
- Unlimited team seats
- Up to 40 active shows
- Operator-gated automation
- Audit trail
Enterprise
For groups, agencies & festivals running many rooms.
- Multiple venues
- Volume pricing
- Custom terms
Prices are a preview while Advance is in private beta. We start with a pilot workspace before billing.
Questions, answered.
Which channels does it use?
Booking capture and follow-up can use email, SMS, and a hosted web portal. The pilot flow keeps operator review in the loop before external sends.
Do artists need an account?
No. They can answer through a private link, and supported email or SMS replies can land back on the exact requirement. Artists can claim a free profile when they want reusable rider memory.
What happens to my data?
Each venue's workspace is isolated, important sends and requirement changes are logged, and access is scoped by role.
How long does setup take?
For a pilot, we set up the venue profile with you and run one event together. After that, venue defaults and crew contacts carry forward.
What does it cost?
Private beta starts with a pilot workspace. Published pricing is per venue and will open when self-serve billing is ready.
Run one real show first.
Bring one friendly event, your normal advance process, and the booking thread. We will prove the workflow before you change how the venue runs.
For touring artists
Build a reusable rider profile and share private links with venues.
Create your artist profile