Booking threads
into advance sheets.
Create the event in Advance, then forward the booking thread to its private address.
Advance prepares source-backed requirements for review and keeps follow-up, crew work, and the final packet on the same sheet.
From jordan@nightowlbooking.com
Confirmed: Marlowe Fox, Sat Jun 27
Locking Marlowe for the 27th, $4k guarantee, USB set. She needs 2× CDJ-3000 and a Xone:96 at the booth, a green room with a vegan dinner for four, and 6 on the list under her name. Early flight Sunday, so keep load-out tight.
Adds the forwarded thread’s requirements to this eventMarlowe Fox
Sat, Jun 27 · Main Room
See the workspace your team
actually works in.
The signed-in event sheet keeps booking sources, staffing, requirements, crew owners, and the run of show together.
Summer Sessions
Sat, Jun 27 · The Meridian · Main Room
Booking Capture
Forward or BCC confirmed bookings for this event.
Brief and packet
Review the crew-ready sheet.
Staffing
2 assigned · 1 openEvent lead
Wes Tucker
5:00 PMProduction lead
Marcus Reed
4:00 PMSecurity lead
Assign
6:00 PMAdvances
Run of show
Review follow-up before it sends
Draft a question from the event sheet, review it in the event inbox, then send. The reply lands on the requirement it answers.
Give each requirement a crew owner
Set the row's status, draft a follow-up, or assign it to production, hospitality, security, or guest list. Each crew link shows only that person's work and keeps a line open to the venue.
Production2
Hospitality1
Guest list1
Each owner sees only their items in the crew portalAdvance crew
Marcus Reed
Production
Atlas Rain
Swap to Allen & Heath Xone:96 before doors
Confirm 2× Pioneer CDJ-3000 setup
Recent activity
Chat with venue
Keep show day
on the same sheet.
Staffing, ticket counts, files, finance, and packet delivery stay tied to the event, with access controls where they matter.
Staffing and call times
Assign room roles, set call times, and track crew confirmations from the event sheet.
Ticket counts you can trust
See the source and reported time behind each count, plus a clear warning when the number is stale.
Finance stays restricted
Workspace owners decide who can view or edit guarantees, settlements, and caps. General event access does not reveal them.
Files for the right crew
Artists upload the original file. Assigned visual crew receive the requested format through an expiring private link.
Packet delivery status
See when each recipient was sent the packet, opened it, and acknowledged it.
You decide what sends
Keep drafts operator-reviewed or enable approved automation for the workspace. Scheduled work follows the same rule.
Send one clear packet
to the crew.
Print the latest call sheet or email a locked version. Track sent, opened, and acknowledged status for every recipient.
Advance packet
Bass Night
Atlas Rain / Warehouse / The Crescent
| Set | Sat, Jun 27, 11:00 PM |
|---|---|
| Doors | 9:00 PM |
| Load-in | 5:00 PM |
Schedule
| Time | Cue | Owner | Notes |
|---|---|---|---|
| 5:00 PM | Load-in | Wes Tucker | Dock open from 4 PM |
| 9:00 PM | Doors | House | Guest list at box office |
| 11:00 PM | Atlas Rain | Production | USB set |
Requirements
| Department | Requirement | Status | Notes |
|---|---|---|---|
| Production | 2× Pioneer CDJ-3000, USB only | Confirmed | House gear |
| Production | Allen & Heath Xone:96 mixer | Needs review | Swap before doors |
| Hospitality | Vegan dinner for party of 4 | Confirmed | Green room |
People
| Role | Name | Call | Contact |
|---|---|---|---|
| Event lead | Wes Tucker | 5:00 PM | onsite |
| Production lead | Marcus Reed | 4:00 PM | onsite |
Choose the plan that fits your calendar.
Start with one workspace and one real show. After the pilot, stay on Free, move to Pro, or talk with us about a larger rollout.
Free
For small teams running a few shows at a time.
- Editable advance sheets and packets
- Hosted web intake and replies
- 3 total workspace seats
- Up to 3 active shows
Pro
For venues with a full crew and a busy calendar.
- Everything in Free
- Unlimited team seats
- Up to 40 active shows
- Reviewed email and SMS follow-up
- History of sends and requirement changes
Enterprise
For high-volume, multi-room, or multi-venue operations.
- Higher active-show limits
- Multi-room planning
- Rollout planning with your team
Before your first show.
What do I send Advance?
Create the event first, then forward the confirmed booking email to its private address or upload the rider. Advance prepares source-backed requirements on that event for your team to review.
Will Advance contact artists or crew on its own?
By default, no. Your team reviews follow-up and packet sends before they leave Advance. A workspace can opt into approved automation later.
Do artists or crew need accounts?
No. Artists can reply by email, SMS, or a private link. Crew receive a private task view that shows only their assigned work.
Can we keep using email and text?
Yes. Replies stay in the channels people already use while the event sheet keeps the answers and source history together.
Who can see finance and ticket counts?
Only people a workspace owner explicitly grants access. Event access alone does not reveal guarantees, settlements, caps, or ticket counts.
What happens during the pilot?
We set up one workspace with your venue defaults and crew contacts, then run one upcoming show alongside your current process.
Run one real show first.
Bring one upcoming show, its booking thread, and the way you advance today. We'll set it up with you and run the pilot alongside your current process.
For touring artists
Build a reusable rider profile and share private links with venues.
Create your artist profile